Monday, January 11, 2010
Party Planning: Making Sure Your Party Flows
Let's talk about something important that can sometimes be overlooked: the length of your party. One of the biggest mistakes many people make is they plan an event that is too long. Most parties should be no longer than 4-5 hours. The beauty of a fabulously planned event is that you always leave people wanting more. I always say you've thrown a successful event when people just don't want to leave.
Here is the general timeline I'm planning for the Celebrations launch party. The party will be from 6pm-10pm (perfect for an event thrown on a week night, 8pm-midnight for the weekends):
6:00pm-8:00pm: Guests arrive. I call this the "lounge" period. Guests will be arriving, checking out the scene, eating some wonderful food, and mingling with others. I always make sure the entrance is welcoming, with waiters ready to greet everyone with drinks and appetizers.
Music is also very crucial here--I don't want to overwhelm guests with something too high energy at the beginning. It's also important the music is not too loud (We'll discuss more about the importance of music in a later post.)
8:00-8:04pm: I like to greet my guests with a special welcome message by stepping up to the mic. This is a way for me to welcome everyone I may not have had a chance to personally say hello to, and a way to "officially" kick-off the party. When greeting your own guests, be careful not to make your speech longer than 2-4 minutes max.
8:05 pm - 8:35pm: Time for a special guest performance by a surprise entertainer! (No, I'm not telling you who...) This is the moment to get the energy level up and get people in the dancing mood. I don't want my party to turn into a full blown concert, so an abbreviated set of the band's most popular songs is enough to get everyone in a dancing mood.
8:35pm-10:00pm: Dance, dance dance. Being a member of the Studio 54 era, I definitely love to dance and always hire the best DJ in town to get everyone moving at full swing.
After 10:00pm: This is the moment I'll start saying my good-byes and thank all the guests for coming. It will be the end of a wonderful night...
Tell me, what's your favorite part of a party? Let me know in the comments.